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School Community Council Timeline

The timeline below should be reviewed in tandem with your school’s annual goals as you prepare for your council’s monthly meetings.  Click on a month in the section below to expand the timeline.  Printable Version 

  • Advertise elections by posting number of seats available, how to run for open seats
    and dates elections will happen (if this did not happen in spring).
  • Conduct elections:
    • Elections are only needed if there are more people running for seats than
      there are available seats open.
    • Details:
      • must be anonymous paper ballot;
      • secure ballot box in front office where parent ballots are placed;
      • front office will have a roster of eligible parents to vote and mark
        them off when they drop off a ballot;
      • results must be kept for three years
    • Submit roster to susan.edwards@canyonsdistrict.org when complete
Hold first meeting (may start in August, most will probably start in September)
  • Organize SCC
    • Elect chair and vice chair; appoint a secretary who will take notes (may be an elected member of the body or a non-voting member who is asked to take notes)
    • Review rules of order and procedure or Bylaws (should be posted on website). Update as needed by vote of the body and everyone become familiar with. Post on website
    • Set meeting schedule for the year and post on website;\
    • Post roster on website with, at least, one form of contact for each member. CSD requires a click on name to get to contact info to help prevent phishing.
    • Review requirements for SCC open meeting requirements; no SCC meeting may be a closed meeting.
  • Review school data that may have come in at end-of-year or over summer, previous year’s plans and current year’s plans\
Website update (will repeat each month you meet):
  • Pre-meeting (at least one week in advance) checklist:
  • Notice meeting time/date/place on school home page/calendar
  • Post agenda
  • Draft minutes from last meeting
  • Post-meeting checklist:
    • Update minutes to approved and add any information shared during this month’s meeting.
  • Attend district SCC training:
  • Meeting:
    • Review last year’s LAND Trust plan, whether goals were met, how money was spent. May write preliminary final report.
    • Review current year’s plans: LAND Trust, TSSP, Safe Walking Routes, Positive Behavior Plan, School Safety and Digital Citizenship
    • Get a report on any school educational data that may have come in to inform this year’s LAND Trust Plan implementation. Review expenditures for LAND Trust plan.
    • Receive School Safety report and Digital Citizenship report from district and begin discussion
    • Begin writing School Safety Plan, Digital Citizenship and Safe Walking Routes (only elementary and middle) plans = Due November 1
  • Update website (guidelines in August/September) everytime you meet

State deadlines: 

  • Before October 20th deadline:
    • Submit membership form submitted on School LAND Trust website; members & contact information updated on school website;
    • Assure meeting schedule for the year is on school website.
    • Assure you are also adding your meetings in some other form of notice that is visible to the public (school calendar, front page of website…).
    • Submit Principal Assurance on the School LAND Trust website
  • Review current year’s LAND Trust plan, data, expenditures, and review if spending is on course or if amendments are necessary
  • Finalize School Safety Report, Digital Citizenship Report and Safe Walking Routes reports – these are due November 1.
  • Update school website with current agenda/minutes/information from meeting.
  • Web updates (as listed in August/September header)
  • Office of Public Engagement performs first compliance audit on websites.
  • Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
  • Pre-meeting and post-meeting website and notice checklists.
  • Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
  • Pre-meeting and post-meeting website and notice checklists.
  • Begin writing TSSP and LAND Trust plans for next school year.
    • TSSP will be worked on by school and goals/direction shared with SCC for input.
    • SCC will write and develop LAND Trust plan to address one or more academic goals from TSSP.
  • Final report for previous year’s plan due to be submitted by principal to School Performance by end of January.
  • Assure SCC roster on website and state site is accurate, update susan.burns@canyonsdistrict.org and susan.edwards@canyonsdistrict.org with any changes.
  • Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary.
  • Amendments, if it requires a change in purchasing, need to be submitted no later than March. All purchasing for this fiscal year need to happen prior to end of March.
  • Pre-meeting and post-meeting website updates.
  • March 1: Board of Education receives a report on prior year school plan implementation – Alice Meridith, School Performance Director.
  • Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary. Submit necessary amendments.
  • Pre-meeting and post-meeting website updates.
  • Finalize development of TSSP and LAND Trust Plan; may submit as soon as approved and you have the signature page. DUE; April 9.
  • Review Positive Behavior Plan; prepare to submit.
  • Signature page confirmed and signed at meeting where approval is passed.
  • TSSP, Land Trust and Positive Behavior plan submitted to district no later
    than Tuesday, April 9. Signed signature page accompanies plans.
  • LAND Trust plans reviewed by School Performance, any necessary changes
    conveyed to SCC and then submitted to Board of Education
  • SCC discuss elections, open seats; especially if SCC holds a spring election.
  • IF SCC holds spring election, advertise open seats and how/when election
    is to happen; conduct spring elections.
  • Review current year’s LAND Trust plan, data and expenditures and review if
    on course or if amendments are necessary.
  • Pre-meeting and post-meeting website updates
  • Be prepared to meet and update your plan(s), if needed.
  • Review School Safety Report action items. Principal completes School
    Safety report follow up report on CSD Dashboard.
  • Board of Education reviews and approves TSSP & LAND Trust plans and
    submit to USBE (May 7 Board of Education meeting).
  • Assure that the current year’s LAND Trust funds and TSSA funds were spent according to current year’s plans. Determine if your current year’s plan made a difference in the area of your goals (discussion using data).
  • School SCC publicize your year’s work and plan successes to school community and Legislators. Announce when fall elections will be held.
  • Be prepared to meet and update your plan(s), if needed.
  • Distribution of LAND Trust and TSSA funds for all schools with approved plans.
  • Determine number of open seats if fall election. Plan dates to advertise open seats at least 10 days before names are due to be submitted.
  • Plan for election in August.

School Community Council Timeline

Lucie Chamberlain

Alta View Elementary

If a movie about super teachers were ever made, Lucie Chamberlain would be a prime candidate for a leading role. Fortunately for her kindergarten students at Alta View Elementary, she already thrives in a supporting role for them. Parents thank her for being a “super teacher.” She is also described as an “amazing colleague.” Whether students need help in the classroom or from home while sick, Lucie goes above and beyond to help them learn, overcome fears, and feel important and cared for. Lucie is the reason a number of kids went from hating school to loving it, according to parents. The way she exudes patience, sweetness, positive energy, and love for her students with special needs melts is appreciated and admired. One parent noted: “Both my kids wish she could be their teacher forever.” Another added:  “She treats every student like their learning and their feelings are her priority.” Super teacher, indeed!

Specialty Schools

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