The timeline below should be reviewed in tandem with your school’s annual goals as you prepare for your council’s monthly meetings. Click on a month in the section below to expand the timeline. Printable Version
- Advertise elections by posting number of seats available, how to run for open seats and dates elections will happen (if this did not happen in spring)
- Hold elections
- Submit roster to susan.edwards@canyonsdistrict.org
- Hold first meeting (may start in August, most will probably start in September)
- Organize school council
- Elect chair and vice chair; appoint a secretary
- Review rules of order and procedure (should be posted on website)
- Set meeting schedule for the year and post on website
- Post roster on website with, at least, one form of contact for each member. CSD requires a click on name to get to contact info to help prevent phishing.
- Review requirements for SCC open meeting requirements
- Review bylaws or write bylaws if you don’t currently have, post current copy on website
- Review school data that may have come in at end-of-year or over summer, previous year’s plans and current year’s plans
- Organize school council
- Website update:
- Pre-meeting (at least one week in advance):
- Notice meeting time/date/place on school home page/calendar
- Post agenda
- Draft minutes from last meeting to all council members
- Post meeting:
- Update minutes to approved
- Pre-meeting (at least one week in advance):
- Attend district SCC training:
- SCC 101 online at https://www.canyonsdistrict.org/scc/training/ for those new to serving on the SCCs
- Yearly SCC Training will be held yearly in the district office. This is for all SCC members, including those who watch SCC101
- Meeting:
- Review last year’s LAND Trust plan, whether goals were met, how money was spent. May write preliminary final report.
- Review current year’s plans: LAND Trust, TSSP, Safe walking routes, Positive Behavior Plan, School Safety and Digital Citizenship
- Get a report on any school educational data that may have come in to inform this year’s LAND Trust Plan implementation. Review expenditures for LAND Trust plan.
- Website update:
- Pre-meeting (at least one week in advance):
- Notice meeting time/date/place on school home page/calendar
- Post agenda
- Draft minutes from last meeting
- Post meeting:
- Update minutes to approved and add any information shared during meeting
- Pre-meeting (at least one week in advance):
- October 1 deadline: membership form submitted on School LAND Trust website; members & contact information updated on school website; meeting schedule on school website.
- Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary.
- Receive School Safety report and Digital Citizenship report from district and begin discussion
- Update school website with current agenda/minutes/information from meeting
- Web updates as listed in September
- Office of Public Engagement performs first audit on websites
- Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
- School Safety report and Digital Citizenship discussion, write reports; if your SCC had any questions after reading reports in October, you should receive answers during November meeting
- Update school website with current agenda/minutes/information from meeting
- Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
- Finalize School Safety report and Digital Citizenship reports. Principal submit on CSD Dashboard before holiday break
- Update school website with current agenda/minutes/information from meeting
- Begin writing TSSP and LAND Trust plans for next school year.
- TSSP will be worked on by school and goals/direction shared with SCC for input.
- SCC will write and develop LAND Trust plan to address one or more goals from TSSP.
- Final report for previous year’s plan due to be submitted by principal to School Performance by end of January.
- Assure SCC roster on website and state site is accurate, update weiler@canyonsdistrict.org and susan.edwards@canyonsdistrict.org with any changes.
- Discuss Child Access Routing Plan (SNAP) and prepare recommendations (only elementary and middle schools). Due January 14th.
- Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary.
- Update school website with current agenda/minutes/information from meeting.
- March 1: Board of Education receives a report on prior year school plan implementation – Alice Peck, School Performance
- Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary. Submit necessary amendments
- Update school website with current agenda/minutes/information from meeting
- Finalize development of TSSP and LAND Trust Plan
- Review Positive Behavior Plan.
- Signature page confirmed and signed at meeting where approval is passed.
- Submit plans when complete.
- TSSP, Land Trust and Positive Behavior plan submitted to district no later than April 11 or as soon as complete; signed signature page accompanies plans.
- LAND Trust plans reviewed by School Performance, any necessary changes conveyed to SCC and then submitted to Board of Education
- SCC discuss elections, open seats; especially if SCC holds a spring election.
- If SCC holds spring election, advertise open seats and how/when election happens
- Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
- Update school website with current agenda/minutes/information from meeting
- Be prepared to meet and update your plan(s), if needed.
- Review School Safety Report action items. Principal completes School Safety report follow up report on CSD Dashboard
- Board of Education reviews and approves TSSP & LAND Trust plans and submit to USBE (deadline May 17 Board of Education meeting)
- Assure that the current year’s LAND Trust funds and TSSA funds were spent according to current year’s plans. Determine if your current year’s plan made a difference in the area of your goals.
- School SCC publicize your year’s work and plan successes to school community and Legislators.
- Be prepared to meet and update your plan(s), if needed.
- Distribution of LAND Trust and TSSA funds for all schools with approved plans.
- Determine number of open seats if fall election. Plan dates to advertise open seats at least 10 days before names are due to be submitted.
- Plan for election in August.
