School Community Council Timeline

The timeline below should be reviewed in tandem with your school’s annual goals as you prepare for your council’s monthly meetings.  Click on a month in the section below to expand the timeline.  Printable Version 

  • Advertise elections by posting number of seats available, how to run for open seats and dates elections will happen (if this did not happen in spring)
  • Hold elections
  • Hold first meeting (August or September for 2021)
    • Organize school council
      • Elect chair and vice chair
      • Review rules of order and procedure and post on website
      • Set meeting schedule for the year and post on website
      • Post roster on website with, at least, one form of contact for each member; submit to edwards@canyonsdistrict.org as soon as you have it
      • Review requirements for SCC open meeting requirements
      • Review bylaws or write bylaws if you don’t currently have; post current copy on website
    • Review school data that may have come in at end-of-year or over summer, previous year’s plans and current year’s plans
  • Website update:
    • Pre-meeting (at least one week in advance):
      • Notice meeting time/date/place on school home page/calendar
      • Post agenda
      • Draft minutes from last meeting
    • Post meeting:
      • Update minutes to approved
  • Attend district SCC training:
    • SCC 101 online at https://www.canyonsdistrict.org/scc/training/ for those new to serving on the SCCs
    • Yearly SCC Training and any focus training will be held yearly in the district office. This is for all SCC members, including those who watch SCC101
  • Meeting:
    • Review last year’s LAND Trust plan, whether goals were met, how money was spent. May write preliminary final report.
    • Review current year’s plans: LAND Trust, TSSP, Safe walking routes, Positive Behavior Plan, School Safety and Digital Citizenship
    • Get a report on any school educational data that may have come in to inform this year’s LAND Trust Plan implementation. Review expenditures for LAND Trust plan.
  • Website update:
    • Pre-meeting (at least one week in advance):
      • Notice meeting time/date/place on school home page/calendar
      • Post agenda
      • Draft minutes from last meeting
    • Post meeting:
      • Update minutes to approved and add any information shared during meeting
  • October 1 deadline: membership form submitted on School LAND Trust website; members & contact information updated on school website; meeting schedule on school website.
  • Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary.
  • Receive School Safety report and Digital Citizenship report from district and begin discussion
  • Update school website with current agenda/minutes/information from meeting
  • Web updates as listed in September
  • Office of Public Engagement performs first audit on websites
  • Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
  • School Safety report and Digital Citizenship discussion, write reports; if your SCC had any questions after reading reports in October, you should receive answers during November meeting
  • Update school website with current agenda/minutes/information from meeting
  • Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
  • Finalize School Safety report and Digital Citizenship reports. Principal submit on CSD Dashboard before holiday break
  • Update school website with current agenda/minutes/information from meeting
  • Begin writing TSSP and LAND Trust plans for next school year.
    • TSSP will be worked on by school and goals/direction shared with SCC for input.
    • SCC will write and develop LAND Trust plan to address one or more goals from TSSP.
  • Final report for previous year’s plan due to be submitted by principal to School Performance by end of January.
  • Assure SCC roster on website and state site is accurate, update weiler@canyonsdistrict.org and susan.edwards@canyonsdistrict.org with any changes.
  • Discuss Child Access Routing Plan (SNAP) and prepare recommendations (only elementary and middle schools). Due January 14th.
  • Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary.
  • Update school website with current agenda/minutes/information from meeting.
  • March 1: Board of Education receives a report on prior year school plan implementation – Alice Peck, School Performance
  • Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary. Submit necessary amendments
  • Update school website with current agenda/minutes/information from meeting
  • Finalize development of TSSP and LAND Trust Plan
  • Review Positive Behavior Plan.
  • Signature page confirmed and signed at meeting where approval is passed.
  • Submit plans when complete.
  • TSSP, Land Trust and Positive Behavior plan submitted to district no later than April 11 or as soon as complete; signed signature page accompanies plans.
  • LAND Trust plans reviewed by School Performance, any necessary changes conveyed to SCC and then submitted to Board of Education
  • SCC discuss elections, open seats; especially if SCC holds a spring election.
  • If SCC holds spring election, advertise open seats and how/when election happens
  • Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
  • Update school website with current agenda/minutes/information from meeting
  • Be prepared to meet and update your plan(s), if needed.
  • Review School Safety Report action items. Principal completes School Safety report follow up report on CSD Dashboard
  • Board of Education reviews and approves TSSP & LAND Trust plans and submit to USBE (deadline May 17 Board of Education meeting)
  • Assure that the current year’s LAND Trust funds and TSSA funds were spent according to current year’s plans. Determine if your current year’s plan made a difference in the area of your goals.
  • School SCC publicize your year’s work and plan successes to school community and Legislators.
  • Be prepared to meet and update your plan(s), if needed.
  • Distribution of LAND Trust and TSSA funds for all schools with approved plans.
  • Determine number of open seats if fall election. Plan dates to advertise open seats at least 10 days before names are due to be submitted.
  • Plan for election in August.