POLICY NUMBER:
300.01
ADOPTED:
9.1.2026
Board Policy
- The Board of Education is committed to school access for students, parents, and the broader community, subject to Federal and State law and accompanying regulations. See, Policy—400.02/500.01—Nondiscrimination. Specifically, the Board authorizes use of school buildings and grounds as civic centers as a limited public form to district residents for supervised recreational activities and meetings consistent with state law. See, Utah Code §53G-7-209. In accordance with Utah Code §53G-7-210 (1)(2), the Board shall manage, direct, and control the use of school buildings and grounds when used as civic centers. The Board shall charge a reasonable fee for the use of school facilities as civic centers so the District incurs no expense for that use.
- The Board also recognizes the need to maintain security at all school buildings and to establish school visitor management protocols, and operate each facility owned or utilized by the school district in a manner which will reasonably assure the safety of individuals participating in school district functions and activities. The Board retains the authority to close any school activity or facility or school bus to persons not specifically authorized by the Board or local principals.
- The Board authorizes the Superintendent and District Administration to establish administrative regulations for the proper security and access of school facilities consistent with this policy, subject to review and approval by the Board.
ADMINISTRATIVE REGULATION:
300.01-1
APPROVED:
9.1.2026
Definitions 300.01-1
- “Controlled access point” means a designated entry point to a school building that school personnel or electronic surveillance monitors during school hours; and requires visitors to follow check-in procedures before accessing the school building interior.
- “School hours” means the period during which students are present in the school buildings, fields, or facilities for instructional purposes.
- “Visitor” means any individual who is not a current student or employee of the school or District, including:
- parents;
- contractors and service providers;
- volunteers; and
- guests.
- “Visitor management system” means a process or technology the District uses to track, monitor, and manage visitors entering school facilities.
ADMINISTRATIVE REGULATION:
300.01-2
APPROVED:
9.1.2026
Parents of Students with Disabilities; IDEA - 300.01-2
- In accordance with the Individuals with Disabilities Education Act (IDEA) as amended in 2004, parents of students with disabilities are entitled to the same access as general education parents as well as the opportunity to participate in meetings with respect to the identification, evaluation, and educational placement of the child and the provision of a free and appropriate public education (20 USC §1415(b)(1); 34 CFR §300.501(a)). Beyond this parental participation, parents of students with disabilities have no entitlement to access school premises.
ADMINISTRATIVE REGULATION:
300.01-3
APPROVED:
9.1.2026
Civic Centers - 300.01-3
The Board shall charge a reasonable fee for the use of school facilities as civic centers so the District incurs no expense for that use.
- The Board authorizes the Administration to establish the facility rental guidelines, a fee schedule, and personnel necessary to manage the rental and use of school buildings and grounds for other than school purposes. The Board will review and approve the facility rental guidelines and fee schedule as needed. The Director of Facilities Services shall administer the rules and guidelines and see that all schools follow established procedures.
ADMINISTRATIVE REGULATION:
300.01-4
APPROVED:
9.1.2026
Parent, Visitor, and Community Access - 300.01-4
- Parents, guests, and volunteers are invited and encouraged to enter schools to participate in specific activities, meetings and appointments with teachers, school staff, and the principal.
- During school hours, a school will reasonably accommodate the request of a student’s parent to visit and observe any class their student attends, or access school premises for other reasonable accommodations, with authorization by the school principal.
- Such authorization may be withdrawn without prior notice and a parent or guardian’s continued presence after authorization has been withdrawn will be considered school trespass.
- During instructional school hours (i.e., the first bell to the last bell) when students are present at school, school campuses and facilities, including outside fields and courts, are reserved exclusively for students, staff, and authorized personnel and closed to the general public—unless an agreement indicates otherwise, such as a rental contract or interlocal agreement with a government entity.
- Priority Use: outside of instructional hours, students, staff, and authorized personnel, retain priority access for practices, club activities, and extra-curricular events.
ADMINISTRATIVE REGULATION:
300.01-5
APPROVED:
9.1.2026
Employee Facility Access - 300.01-5
- School and District employees who visit other CSD schools or District facilities are required to check-in at the school or District front office controlled-access point and present their employee identification before entering other areas of the school campus or District facility to perform work.
- Exception: Employees and contracted delivery services responsible to provide school-related deliveries (e.g., food, supplies) to school personnel (e.g., custodians, nutrition managers) may check-in at designated delivery points.
- These safety measures protect all CSD students and help identify employees in school or District buildings in times of emergency.
ADMINISTRATIVE REGULATION:
300.01-6
APPROVED:
9.1.2026
School Visitor Management Protocols - 300.01-6
- All visitors (i.e., parents, guests, volunteers, and contractors or service providers) are required to:
- enter the school facilities at the front office controlled access point reception area or other designated entry point during school hours;
- report immediately to the front office controlled access point reception area before accessing other areas of the school building and sign in to the visitor/volunteer management system; and
- present valid government-issued identification or other acceptable identification as outlined in Exhibit – 1- Approved Forms of Identification.
- Exceptions:
- emergency situations requiring immediate access to the school building
- law enforcement officers, firefighters, or emergency medical personnel responding to an emergency;
- school sponsored events held during regular school hours with larger than normal numbers of visitors on the school campus; and
- school sponsored public events held outside of regular school hours. (Exhibit–2–Exceptions to Visitor Management Protocols).
- All schools shall maintain a front office controlled access point visitor sign-in and sign-out system that records at a minimum:
- the visitor’s name;
- the date and time of entry and exit;
- purpose of the visit; and
- specific location or individual the visitor intends to visit.
- Identification of visitors/volunteers in schools
- All visitors will be issued an identification badge that must be displayed while on school grounds.
- Identification badges will be distinguished by text, indicating visitor or volunteer.
- School personnel should monitor and supervise visitors while on school grounds, including accompanying visitors when visitors access areas where students are present, and prohibiting visitor access to restricted areas (e.g., food preparation areas).
- School personnel must approach any individual without visible identification respectfully and professionally, directing them to the front office controlled access point. This ensures all guests are vetted to maintain campus security.
- In the event a visitor refuses to comply with visitor management protocols or poses a threat to school safety, school staff shall immediately contact the school principal. The principal has the right to utilize every effort in the protection of personnel and property. If the principal deems necessary, they may secure assistance from an appropriate law enforcement, deny access to the school, and/or coordinate with Legal Services to issue a trespass notice.
- The District will provide annual training on implementing management protocols, identifying and responding to unauthorized individuals on school grounds, and communicating with school safety and security specialists.
ADMINISTRATIVE REGULATION:
300.01-7
APPROVED:
9.1.2026
Principal Responsibilities - 300.01-7
- In accordance with federal and state statutes and local ordinances, school principals are vested with authority to limit or control access to any school facility or activity. This includes the authority of the local school principal to take reasonable steps to prohibit the transport of contraband onto the school facility or to a school activity and to restrict or prohibit access by persons who are not specifically authorized or required by law to be present in school facilities, at school activities, and on school property.
- The principal is to have an understandable knowledge of the legal basis of this regulation to properly interpret and enforce them.
- The principal shall inform staff and students of the legal basis of this regulation.
- The principal shall have the right to utilize every effort in the protection of personnel and property. A principal may, as the principal deems necessary, secure assistance from an appropriate law enforcement agency.
- The local school principal retains the discretionary authority to restrict access of school visitors to only those portions of the school reasonably associated with the purpose of the visit. Permitted access to a portion of the school does not grant access to all areas in the school.
ADMINISTRATIVE REGULATION:
300.01-8
APPROVED:
9.1.2026
Use of School Property and Equipment - 300.01-8
- Community use of school property will be governed by the Civic Center statute (See, 300.01-2).
- Unless properly rented, private use of school property and equipment for personal monetary gain is prohibited.
- School and District equipment shall be operated only by authorized personnel for education-related purposes or under the direction of the principal.
- If a renter desires a variation from CSD standard facility rental guidelines (e.g., a special use of equipment or a site modification), the renter must submit a request for approval (See, Facility Rental Guidelines).
- Employees shall not produce personal materials using school or district equipment without express authorization from the principal or immediate supervisor.
- Authorized personal use of school equipment shall take place outside of regular contracts hours and employees shall pay for any materials at standard commercial rates.
- School and District equipment shall not be removed from the site where it is inventoried unless the item was specifically purchased for use at multiple off-campus locations.
- Transfer or loan of school equipment shall be authorized by the principal and approved by the school performance director and monitored on school inventories.
- Copying of school or District software programs for personal use is prohibited. (See, Policy 300.04—Copyright).
ADMINISTRATIVE REGULATION:
300.01-10
APPROVED:
9.1.2026
Administrator Responsibilities - 300.01-10
Principals have the responsibility for building security and the issuing of keys/codes subject to the accompanying regulations:
- Each Canyons school is issued two exterior master keys:
- One key is issued to the school principal; and one key is issued to a lead custodian/assistant facility manager (AFM).
- No exterior master keys shall be issued to any individual than those listed above.
- Security panel alarm codes are given to the school principal and other school personnel as follows:
- High Schools: school administration, athletic director, nutrition manager, and supervisory custodial staff.
- Middle Schools: school administration, nutrition manager, and supervisory custodial staff.
- Elementary Schools: school administration, head secretary, nutrition, and custodian staff/head sweeper.
- No exterior security alarm codes shall be issued to or used by any other individual (s) than those listed above.
- All interior keys are under the direction and supervision of the principal.
ADMINISTRATIVE REGULATION:
300.01-11
APPROVED:
9.1.2026
After-Hour Facility Access - 300.01-11
- Any access after hours requires prior arrangements with Risk Management and the principal or designee. After hours is defined as that time when the custodian is not scheduled to be in the building. This applies to all alarmed buildings including portable classrooms. The principal or designee shall inform Alarm Response of all persons authorized to be in the building after hours.
- All elementary and middle school employees are to be out of the school by 8:00 p.m. and on weekends and holidays, except night custodial staff, unless prior arrangements are made with the principal and Alarm Response.
All high school employees are to be out of the school by midnight or 12:00 a.m., except for night custodial staff, unless prior arrangements are made with the principal and Alarm Response.
Entry into the school before or after regular hours requires a clearance call to Alarm Response.
Students are not to be issued keys/codes.
Students are not allowed in a building without adult employee supervision.
No keys/codes are to be issued to any member of a community, club or organization.
Risk Management shall be notified immediately if a school key is lost or stolen or if an unauthorized individual has obtained an access code.
- Employees who copy a key or disregard or fail to follow this policy shall be subject to disciplinary action or termination.
References
- The Individuals with Disabilities Education Act (IDEA) as amended in 2004, 20 USC §1415(b)(1); 34 CFR §300.501(a).
- Utah Code §53G-7-209. Use of public school buildings and grounds as civic centers.
- Utah Code §53G-7-210. Local school boards’ and charter school governing boards’ responsibility for school buildings and grounds when used as civic centers.
- Utah Code §53G-8-603. Criminal trespass upon school property — Penalty.
- Utah Code §53G-8-806. School visitor management protocols – Requirements – – LEA Responsibilities.
- Utah Code §76-9-102. Disorderly conduct.
- Utah Code §76-9-106. Disrupting the operation of a school.
- Utah Code §76-9-107. Unauthorized entry of a school bus — Posting of warning on school buses.
- Salt Lake County Ordinance: §10.32.010. Unlawful acts in or around schools, college or universities designated.
Forms
None
Document History
Revised – 3.4.2025. Policy—300.01—School Access is updated to align policy with practice regarding distribution of exterior master keys, and security panel alarm codes under the direction of the principal.
Revised – 8.17.2021. Policy—300.01—School Access is updated to include language for use of school property and equipment and to align the provisions for parent and visitor access with the provisions of Utah Code for parental rights. See, Utah Code §53G-6-803.
Adopted – 8.18.2015
