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Policy 700.02 – Parent School Support Associations/Organizations

POLICY NUMBER:
700.02

ADOPTED: 
8.2.2016

Board Policy

  1. The Board of Education is committed to a cooperative education partnership among schools, parents/legal guardians, and the broader community. The Board of Education values parent school support association/organizations as an important asset and valuable volunteer resource to support and unite parents, teachers and students with the mission of Canyons School District.
  2. The Board of Education will recognize only one (1) parent school support association/organization per school in order to align external support with the school’s academic program, behavioral priorities, and culture. The Board of Education retains the sole right to recognize any parent school support association/organization.  The Board of Education also reserves the right to revoke recognition of any parent school support association/organization.  Recognizing the disruptive nature, financial cost, and impact the dissolution of a parent school support association/organization has on the District, individual school administration, and community, the Board of Education will verify a petition for an election for a new/alternative parent school support association/organization once in a five-year period at an individual school.
  3. The Board of Education delegates to the Superintendent, or designee, the authority to develop procedures and guidelines relating to this policy; to intervene if a parent or parent school support association/organization engages in conduct the Superintendent deems detrimental to student welfare, the school community or school operations. The Superintendent and/or designee may limit access to the school for any parent(s) or parent school support association/organization that is not supportive of the school and the educational mission.
  4. The Board of Education authorizes Superintendent and District Administration to establish administrative regulations consistent with this policy, subject to review and approval by the Board of Education.

ADMINISTRATIVE REGULATION:
700.02-1

APPROVED: 
8.2.2016

One (1) Parent School Support Association/Organization per School - 700.02-1

  1. On behalf of the Board of Education, the Superintendent and District Administration recognizes one (1) parent school support association/organization at each school.

ADMINISTRATIVE REGULATION:
700.02-2

APPROVED: 
8.2.2016

New/Alternative Parent School Support Association/Organization Procedure - 700.02-2

The Board of Education, District, and local school are neutral in the selection of a parent school support association/organization.   No endorsement is given or should be implied. Use of District or school logos is not allowed without permission of the District.

All petition and election procedure activities associated with this process shall not occur on District property during school hours (including 60 minutes before or after school hours) or at District functions, or use District equipment, supplies, or any other District resources. This applies to the current and applicant association/organization.

A new/alternative parent school support association/organization may seek recognition by the Board of Education according to the procedures outlined below. Please refer to Exhibit—1 illustrating the timing of the procedure.

  1. Step 1 – Notice of Intent/Application: An applicant association/organization submits a notice of intent to the Office of the Superintendent, including proposed bylaws and policies of the association/organization, and 25 individual signatures (electronic signatures are not allowed) of a parent/legal guardian with a student enrolled at the local school, as listed in the official registration files, indicating support of the notice of intent and application.
    1. Proposed bylaws and policies must include, but are not limited to:
      1. A sustainable governance structure, including officers and school representatives.
      2. Membership provisions:
        1. annual opt-in;
        2. employee participation; and
        3. secondary student component.
      3. Nondiscrimination policies;
      4. Fiscal accountability practices and procedures requiring an annual review and independent audit. Verification of an independent audit report must be submitted to the Board of Education or designee; and
      5. A process for membership approval of an annual budget, including dues, if any.
    2. The District will only accept a notice of intent and application prior to October 1 in the current school year.
    3. The notice of intent and application are reviewed and verified by the Superintendent or designee. This review may take up to 30 calendar days.
    4. The District will notify the applicant association/organization, the current parent school support association/organization, and the Board of Education whether the notice of intent and application is approved and verified.
    5. Once approved and verified, the District will provide the applicant and current associations/organizations a list of parents/legal guardians with a student enrolled at the local school (i.e., directory information as allowed under FERPA).
    6. The District will provide a list of employees interested in receiving communications and information from the associations/organizations. Employees must express this interest in writing to the Superintendent or designee.
    7. The issuance of the above lists commences the time period for the five-year cycle.
  2. Step 2 – Petition for Election: Once the applicant association/organization receives notice of approval and verification, the applicant association/organization is provided 30 calendar days to file a petition for election.  Both organizations may campaign during the petition period.
    1. The petition for election requires signatures (electronic signatures are not allowed) of at least 25% of the parents/legal guardians at the local school, as listed in the official registration files, in support of an election to determine the recognized parent school support association/organization.
    2. During the petition period of 30 calendar days, the applicant association/organization and current association/organization may not collect petition signatures or campaign on school/District property during school hours (including 60 minutes before or after school hours), or at school/District related activities or functions, or use District equipment, supplies, or any other District resource to collect petition signatures or campaign.
      1. The local school will facilitate distribution of one (1) electronic flyer each from the applicant organization and the current organization during the petition period.
      2. The District will facilitate and set an agenda for one (1) community meeting where each association/organization will have an opportunity to present information to the parents/legal guardians in the school.
    3. Once a petition for election is submitted to the Office of the Superintendent, the Superintendent or designee is allowed up to 30 calendar days for verification of the petition for election.
      1. If the petition for election is verified by the Superintendent, the Superintendent or designee will set an election date and provide notice of the election period.
      2. If the petition for election is not verified, a subsequent notice of intent and application may not be submitted for that school for at least (5) five years.
  3. Step 3 – Election: Upon verification and notice of an approved petition for election, the Superintendent or designee will designate an election period for 15 calendar days.
    1. The applicant organization and current organization may not actively campaign on District property during school hours (including 60 minutes before or after school hours) or at District functions, or use District equipment, supplies, or any other District resource to campaign.
    2. Election Rules and Procedures:
      1. The Superintendent or designee will schedule an election date. Voting will be conducted by secret ballot.
      2. The District Administration will mail out an official ballot with instructions on how to cast a vote to eligible voters at the address of district record. Parents are responsible to update their address of record prior to ballots being mailed.
        1. An eligible voter is a parent/legal guardian as listed in the official registration files at the local school or an adult employee of the school. If a parent/legal guardian is also an employee at the local school he/she is entitled to one vote.
      3. Only ballots received or postmarked by the election deadline that adhere to the ballot instructions will be verified and counted.
      4. The parent school support association/organization with a majority of the votes cast will become the recognized parent school support association/organization for the next school year commencing on July 1.
      5. The Board of Education will ratify the election at a Board meeting.
  4. Step 4 – Final Approval:
    1. The prevailing association/organization has sixty (60) calendar days to provide verification of the following information:
      1. proof of application for tax-exempt status, EIN number, and a charitable solicitation agreement or an agreement with the District for financial oversight to comply with the exemptions under the Charitable Solicitation Act.
    2. Upon verification of the above information, the Board of Education will recognize the parent school support association/organization beginning July 1.
    3. If the applicant parent school support association/organization cannot meet the above requirements, the Board of Education will not provide recognition.
  5. Miscellaneous:
    1. If a parent school support association/organization dissolves prior to July 1 in a current school year, a former parent school support association/organization may be recognized at the discretion of the Board.
    2. Any situations or disputes that arise regarding the validity of a document, parent/legal guardian signature, election procedures, or any other circumstances that arise from these procedures, the Superintendent or designee will make the final decision following Board policies and procedures.
    3. A request for the review of a decision made by the Superintendent or designee must be made within five (5) calendar days.

Forms

None

Document History

Revised – 8.2.2016.  Policy-700.02 – Parent School Support Associations/Organizations was revised to adjust timing and procedural changes as follows:   
– The Board of Education will verify a petition for an election for a new/alternative parent school support association/organization once in a five-year period at an individual school. 
– The District will only accept a notice of intent and application prior to October 1 in the current school year. School Employees interested in receiving communications regarding a parent school support association/organization must express this interest in writing to the Superintendent or designee. 
– Once the application/organization receives notice of approval and verification, the application/organization is provided 30 calendar days to file a petition for election.  
–  The District will facilitate and set an agenda for one (1) community meeting where each association/organization will have an opportunity to present information to the parents/legal guardians in the school.  
– During the election period, the applicant and current organization may not actively campaign on District property during school hours (including 60 minutes before or after school hours) or at District functions, or use District equipment, supplies, or any other District resource to campaign.

Adopted – 9.1.2015.

This online presentation is an electronic representation of the Canyons School District’s currently adopted policy manual. It does not reflect updating activities in progress. The official, authoritative manual is available for inspection in the office of the Superintendent located at 9361 South 300 East Sandy, UT 84070.

Board Meeting Schedule

PUBLIC NOTICE is hereby given that the Board of Education for Canyons School District will hold a regular study session and public business meeting at the Canyons District Office building, 9361 S. 300 E., Sandy, UT each month unless otherwise posted. The Board may determine to conduct some business during a study session. All business meetings will begin at 7:00 p.m. unless changed by the Board and appropriately posted for the public.

Please note that ALL DATES, TIMES and LOCATIONS listed on this scheduled are TENTATIVE and are subject to change at any time.  Please check this schedule often to be informed of any changes.

Unless otherwise specified, all meetings in the schedule below will take place as the Canyons District Office located at 9361 S. 300 E. in Sandy, Utah.

District Leaders

Dr. Rick Robins

Superintendent

Dr. Rick L. Robins is the superintendent of Canyons School District. Dr. Robins, who was selected by the Canyons Board of Education after a national search, brings 24 years of experience as an educator to his role as the chief executive officer of Utah’s fifth-largest school district. Prior to joining Canyons, Dr. Robins, who earned an Ed.D. from the University of Las Vegas, for six years was Superintendent of the Juab School District, based in Nephi, Utah. While there, Dr. Robins, who also was the Juab High School Principal from 2009-2013, helped oversee efforts to improve the district’s graduation rate to 97 percent, a double-digit increase over a 10-year period. Other innovations he led in Juab included a partnership with Arizona State University for blended-learning opportunities; the launch of a districtwide competency-based personalized learning model driven by a 1:1 technology initiative and standards-based reporting system; and the construction of the STEM-focused West Campus Innovations Center, funded largely through private and corporate sponsorships. Dr. Robins began his career as a history teacher at Copper Hills High in the Jordan School District and has worked as an assistant principal and principal in the Alpine, Nebo and Juab school districts. He was the 2012 Utah High School Principal of the Year for the Utah Association of Secondary School Principals, and in 2014 earned the Lexington Institute Superintendent Fellowship Award presented to innovative superintendents across the country. Dr. Robins was starting quarterback for the football team at Southern Utah University Thunderbirds from 1991-1995, and in 2013 was inducted into SUU’s Athletic Hall of Fame. He has four children and one grandchild.

Leon Wilcox

Business Administrator and CFO

Leon Wilcox is a seasoned professional with 20 years of governmental accounting experience, with an emphasis on financial reporting, budgeting, and auditing. As Canyons District’ Director of Accounting from 2009-2013, Wilcox was intricately involved with the 2009 division of $1.5 billion in assets of the former Jordan School District, and was responsible for establishing Canyons’ original and subsequent budgets. Wilcox, a certified public accountant who earned bachelor’s and master’s degrees in accounting from Utah State University, also has worked nine years in the Granite School District and six years in the State Auditor’s Office.

Supervises:  Accounting and Budget Services, Facilities and Maintenance, Insurance, New Construction Budget, Nutrition Services, Purchasing, Payroll

Dr. Robert M. Dowdle

Assistant Superintendent for Curriculum and School Performance

Robert Dowdle has a Doctor of Education degree with an emphasis in Educational Leadership and Policy from the University of Utah, and more than 31 years of experience as a teacher and educational leader. He began his career at Mount Jordan Middle School, where he taught Earth Science, English and Social Studies. He later taught Advanced Placement Economics, U.S. History and World History at Bingham High School, and served as Principal of Jordan High School and Assistant Principal for Alta High School and Brighton High School. Dowdle has served in the District office for 11 years as Assistant Superintendent. This role has included various leadership responsibilities, including Chief of Staff and Chief Operating Officer. Dr. Dowdle currently serves as the Assistant Superintendent for Curriculum and School Performance.

Lucie Chamberlain

Alta View Elementary

If a movie about super teachers were ever made, Lucie Chamberlain would be a prime candidate for a leading role. Fortunately for her kindergarten students at Alta View Elementary, she already thrives in a supporting role for them. Parents thank her for being a “super teacher.” She is also described as an “amazing colleague.” Whether students need help in the classroom or from home while sick, Lucie goes above and beyond to help them learn, overcome fears, and feel important and cared for. Lucie is the reason a number of kids went from hating school to loving it, according to parents. The way she exudes patience, sweetness, positive energy, and love for her students with special needs melts is appreciated and admired. One parent noted: “Both my kids wish she could be their teacher forever.” Another added:  “She treats every student like their learning and their feelings are her priority.” Super teacher, indeed!

Specialty Schools

High Schools

Elementary Schools

Middle Schools

Americans with Disabilities Act (ADA) Statement

Canyons School District is committed to making this website compliant with the ADA. At this time, we recognize that not all areas of this website may be ADA compliant. We are currently in the process of redesigning and creating new website content to be compliant with the W3C Level Two guidelines. If you are experiencing issues with this website, please contact us here communications@canyonsdistrict.org

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