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Policy 400.15 Exhibit 1 – Department Advisory Council Guidelines

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Department Advisory Council Guidelines

Department Advisory Council Guidelines.

1. Department Advisory Councils shall be composed of representatives who volunteer to serve on the committee annually. If more than one volunteer in the same job classification applies then the Department Director will select the member. Employee agent representatives will be appointed annually by the employee agent group. The Department Director will select the chair of each department’s council.

1.1 Councils shall address issues and items of business introduced by the council members with the exception of programs which are outside the purview of the department and administrative policy

1.2 Each council shall meet quarterly or as often as business dictates.

1.3 Council meetings shall be held during normal work hours. Council members shall be excused from their department duties to attend council meetings without loss of pay.

1.4 Agenda topics should be submitted twenty-four hours in advance to the department director and minutes of each council meeting may be recorded and reviewed by the council and subsequently distributed to all Department Employees and the employee agent group representative.

1.5 Based upon District and Department needs, new Department Advisory Councils may be developed as needed for departments with twenty or more ESP employees. Education Support Professional (ESP) employees who are not served by a Department Advisory Council shall continue to direct concerns to the District Advisory Council.

2 Department Advisory Council Membership 2.1 Facilities Advisory Council: Membership shall include two Assistant Facilities Managers from each of the following levels – elementary, middle, high schools and specialty schools, one representative from each of the following maintenance departments – general trades, electrical, alarms/security, plumbing, HVAC, kitchen repair, grounds and energy management, one construction coordinator, one department office staff representative, one employee agent group representative, the maintenance coordinator, the custodial coordinator, the department administrative assistant and the department director.

2.2 Nutrition Services Advisory Council: Membership shall include one manager from a elementary school, one manager from a secondary school, one elementary nutrition worker, one secondary nutrition worker (the managers and workers should not be from the same school location), one employee agent group representative, the department administrative assistant and the department director.

2.3 Transportation Advisory Council: Membership shall include two regular education bus drivers, two special education bus drivers, one mechanic, one trainer, the dispatch lead, the special education routing coordinator, the regular education routing coordinator, the department administrative assistant, one employee agent group representative and the department director.

2.4 Information Technology Advisory Council: Membership shall include one ESP representative from the Technology Support, Technology Engineering, and Technology Development sections, one employee agent group representative, the department administrative assistant and the department director.