POLICY NUMBER:
500.25
ADOPTED:
5.6.2025
Board Policy
- The Board of Education recognizes field trips are an integral part of the District’s instructional program and may be provided to enrich or expand learning opportunities for students. Field trips shall be used to visit a variety of civic, cultural, community, and business resources within the reach of the classroom. Within funding limitations, it is the policy of the Board of Education to assure all schools have an equal opportunity to receive bus service for field trips.
- The Board authorizes the Superintendent and District Administration to develop administrative regulations consistent with this policy, subject to review and approval by the Board.
ADMINISTRATIVE REGULATION:
500.25-1
APPROVED:
5.6.2025
Field Trip Authorization - 500.25-1
- Field trip authorization
- Field trips of less than one (1) day’s duration shall be coordinated and authorized by the school principal who is responsible to assure that adequate funding is available through an appropriate funding source. In elementary schools, field trips outside of Salt Lake, Utah and Davis Counties must be approved by a School Performance Officer.
- District consultants, coordinators, and teacher specialists may be assigned to coordinate field trip activities sponsored at the District level.
- A Field Trip Planning Guide shall be completed and approved by the school principal for each proposed field trip. The following information shall be provided by the teacher(s) or adviser(s) requesting the field trip:
- A description of the field trip including the purpose of the trip, place of destination, class or sponsoring organization, and number of students involved.
- An outline of the field trip curriculum including instruction prior to the event, during transit, at the point of destination, and evaluation or follow-up activities after the event.
- All field trips must adhere to established policies and regulations governing student safety, including use of an authorized means of transportation which meets all District and State requirements for transporting students, parent permission for student participation, and an adequate number of qualified adult supervisors who have passed a District clearance check.
- Bus service
- Principals must apply to the District Transportation Department for bus service for field trips a minimum of two weeks in advance. The Request for Transportation Service form provided by the District Office should be used and the form signed by both the principal and the Director of Transportation.
- District buses are generally available to provide field trip service beginning 15 minutes after the latest school starting time and ending 30 minutes prior to the earliest school closing time. Use of district buses for field trips is subject to availability of buses and drivers.
- Requests for bus service are considered on a first-come, first-served basis. Special authorization may be obtained from Superintenident or designee in hardship or special needs circumstances.
- District buses are not authorized to travel in hazardous terrain including unimproved or unmaintained roads.
- Travel requests to local area Canyons must be approved by Superintendent or his/her designee.
- When the District does not provide transportation in connection with a school-related activity or event, the following will apply:
- Each student desiring to participate in such an activity or event must submit an “Assumption of Risk” form signed by the student and the student’s parent or guardian which acknowledges that no transportation is being provided by the District and that the student’s participation is conditioned on the student arranging for his or her own transportation to events or competitions associated with the activity and practices. The student may not be a member of the particular team or organization, nor participate in the activity, unless a completed “Assumption of Risk” form is on file.
References
None
Forms
None
Document History
Adopted. – 5.6.2025.
This online presentation is an electronic representation of the Canyons School District’s currently adopted policy manual. It does not reflect updating activities in progress. The official, authoritative manual is available for inspection in the office of the Superintendent located at 9361 South 300 East Sandy, UT 84070.
