Insurance

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Insurance Directory people

Name Position Phone
Robert Reeder Insurance Coordinator 801-826-5448
This email address is being protected from spambots. You need JavaScript enabled to view it. Retirement Specialist 801-826-5368
This email address is being protected from spambots. You need JavaScript enabled to view it. Insurance Specialist 801-826-5343
This email address is being protected from spambots. You need JavaScript enabled to view it. Insurance Specialist - part-time 801-826-5451

1095-C Reporting

Federal regulations, imposed by the Affordable Care Act (ACA), requires the District to issue a new tax form to all full time employees for the tax year of 2015.  This new form called the 1095-C.
On December 28,2015 the IRS issued Notice 2016-4 which extended the deadline for issuing the form 1095 C from the initial February 1, 2016 deadline to March 31, 2016.  You will receive your form in the mail by the end of March.
In the meantime, if you are filing your taxes, other forms of documentation that would provide proof of your insurance coverage include:
  • insurance cards,
  • explanation of benefits
  • statements from your insurer,
  • W-2 or payroll statements reflecting health insurance deductions,
  • records of advance payments of the premium tax credit and
  • other statements indicating that you, or a member of your family, had health care coverage. .

Participants will NOT need to receive this form before filing their personal taxes for 2015 and you do not have to amend your tax return for 2015 if you have already filed it and relied on information from your employer.  However, it should be kept with your tax records when received.   

It is the intent of the District to issue these forms as soon as possible.  Should you have any questions please feel free to contact The District Insurance Department at 801-826-5428.

Download pdf1095CExternsionletter-LH.pdf

New Hire Enrollment

If you are a new employee with the district, or if you have recently become eligible for benefits due to a position change, you have 30 days from your start date to enroll in benefits. If you fail to enroll during this initial 30 day window you will not be able to enroll in benefits until the next Open Enrollment window.   Benefit selections will begin the first of the month following your first day worked.   New employees should receive an email through District email within the first week of employment.  This email will provide you with benefit information as well as instructions for how to log into the www.aflacatwork.com enrollment tool and complete the enrollment process.  Benefit materials are also available upon request from the Insurance Department.   While enrolling in benefits is voluntary, it is mandatory that you log into the system and either accept or decline benefits.  Please note: everyone is required to complete the annual open enrollment every fall for the new plan year starting in January even if you completed the process as a new hire for the current year.

Wellness Incentives and Activities

Employee wellness is of great importance to the Insurance Department. We would like all Canyons District employees and their families to live healthy, active lives. The Insurance Department is continually striving to develop additional wellness initiatives and activities.

Maintain Don't Gain 
  Runs from 11-17-2016 to 1-13-2017




Open Enrollment

Annually, we hold a mandatory Open Enrollment for benefits. Open Enrollment for the 2017 plan year will open on Oct 24, 2016 and will close at 5 p.m. on November 4, 2016.  All benefit eligible employees are required to log into the system during this window and verify their coverage elections, dependents and beneficiaries. It is extremely important for employees to complete this process even if you choose to waive District Health Insurance coverage. This annual review and confirmation of your benefit elections should take approximately 30 minutes; this allows you to re-evaluate your current circumstances and make changes if necessary. It also helps to ensure election, dependent, and beneficiary information is correct and up-to-date. All Changes made during Open Enrollment take effect on January 1st, 2017  

Employees interested in Flexible Spending Elections or HSA Elections please be advised, that Flexible Spending elections and HSA Elections must be renewed annually.  If you would make contributions to a Flexible Spending account or an HSA account you must elect a contribution amount during your open enrolllment window.   All of the enrollment and benefit information can be found in the information and forms section of the Insurance Department page.

Status Changes

Occasionally there are major life events that can affect your benefit needs and may create a opportunity for you to make limited changes to your coverage mid –year.  

Life events Include:
  • Marriage
  • Divorce
  • Birth/Adoption/Guardianship
  • Death
  • Involuntary loss of coverage
  • Enrollment in other coverage
If you’ve had one of these events occur, please contact the insurance department as soon as possible. The Insurance staff will need to enter the status change into the enrollment system before you will be able to Log into the system to make the necessary changes.    

Status changing events only allow you to make changes to your benefits that are necessary to accommodate the change. For instance, adding a baby to coverage following a birth, or dropping coverage on an ex-spouse following a divorce. It doesn’t allow you to change what health plan you are enrolled in or change the carriers you have elected. If you want to change carriers or plans you will need to wait until the next open enrollment window, then the changes will take effect in the following plan year.      

You have 30 days (60 days for Divorce) from the status changing event to make the change. Documentation that substantiates the status change, i.e. Birth Certificate, Death Certificate, Divorce Decree, adoption paperwork etc., will be required.  

Status changes typically take effect as of the date of the change. For instance, if you have a baby the effective date of the change would be the date of the birth. Be aware that if changes are entered after the 10th of the month it may not be reflected on that month’s payroll deduction and would require and increased deduction in the subsequent month.

Choosing Benefits

Choosing Insurance Benefits is a highly personal decision. A single, 26 year old, in good health has very different benefit needs than a middle aged employee with high blood pressure and a family. No one understands your needs better than you, and it is important that you decide which benefits will work best for you and your family. There is not a one size fits all benefit option.  

We have prepared a benefit booklet to help you make your insurance decisions.  (Link to the Benefit Guide). We have made an effort to provide you with a considerable amount of choice concerning your benefit options. This Benefit Guide provides a concise overview of the plans the District offers. We suggest that you spend a few minutes becoming familiar with your options.   

Before you make a decision on benefits we encourage you to take an inventory of

your medical needs and preferences for yourself and your family. The following are suggestions of things you can do to help you in deciding what benefits are right for you.
  1. Make a list of all the special health concerns in your family.
  2. Consider how frequently you and or family require medical attention.
  3. List your preferred doctors, dentists, clinics and hospitals.
  4. Estimate what you spend annually on medical expenses.
  5. Consider how much you can afford to pay for benefits, and how well you manage your finances.
All of the above considerations can have an impact on your Insurance selections and understanding these aspects will help you in making a good decision. If you have questions concerning your insurance options feel free to contact the Insurance Department for assistance at 801-826-5428.

Insurance Carrier Information

Ins. Plan Vendor Description Phone
 Health AetnaIcon_External_Link Altius network facilities include: MountainStar, Iasis, and other non-IHC Facilities 800-337-7224
  Select Health Icon_External_Link Select Health network is affiliated with Intermountain Healthcare (IHC) network of Hospitals and Doctors 800-538-5038
 Rx VRx Icon_External_Link Prescription Medication Services 877-879-9722
 Dental Dental Select Icon_External_Link Dental Provider 801-495-3000
 Vision EMI Health - VSP Vision Icon_External_Link Vision Provider: Fashion Plan, Designer Plan 801-262-7476
 Flex APA BenefitsIcon_External_Link Flex Provider: Flexible Spending Accounts(FSA), Dependent Care Accounts(DCA) 866-656-0227
 EAP Blomquist Hale Icon_External_Link Employee Assistance plan 800-926-9619
 Life Reliance Standard Life Insurance and AD&D 800-351-7500
 Disability Reliance Standard Long Term Disability Insurance 800-351-7500
 Other Carrier Information
 *Supplemental AFLAC Icon_External_Link Supplemental Insurance
Contact: Lee Harmer
801-716-0084
 *Supplemental Washington National (formerly Conseco) Supplemental Insurance
Contact: Todd Louer
954-465-9535
 *Supplemental plans are not part of District group plans.

Terminating Employees

In most circumstances, when an employee terminates the District Health Insurance coverage ends on the last day of the month following the date of termination. In situations where a contracted employee has completed the contracted school year, but decided to not renew employment for the next contract school year, their coverage will continue to the end of the contract period. 

Terminated employees can continue coverage through the District if they enroll in COBRA coverage. Employee will be sent a notification once the District Coverage ends. Terminated employees have 63 days to enroll in COBRA coverage.  Once enrolled the coverage will be reinstated back to the date coverage was lost. COBRA enrollees will pay the full cost of the monthly insurance premiums plus a 2% administrative fee.  

Flexible Spending participants: Please be aware Flex spending cards will be deactivated upon termination with the District. Claims will need to be submitted manually for processing. Only services rendered prior to the date of termination will be eligible for reimbursement. Any unused funds at the end of the plan year will be forfeited. All of this is according to IRS Guidelines.